Ogilvy

  • Office Coordinator

    Posted Date 1 month ago(11/12/2018 10:22 AM)
    Requisition ID
    2018-4262
    Location
    US-CA-San Francisco
    Department
    Administration
  • Overview

    The San Francisco office of agencies Ogilvy & J. Walter Thompson, seeks a service-oriented Office Coordinator to support a busy 85+ person office. This is an exciting opportunity to play an important role in representing the companies, supporting the operations of the business and work in a creative environment.

    Responsibilities

    • Greets clients, visitors and guests in a professional manner in person and over the phone

    • Sorts and distributes all incoming mail and handles all outgoing mail, shipping and messenger services

    • Tracks inventory and orders office /kitchen supplies as needed

    • Maintains conference room schedule for office

    • Coordinates and sets up catering and/or supplies for client and staff meetings

      and trainings

    • Keeps conference rooms and office kitchen stocked, clean and organized

    • Maintains and updates SF office seating chart

    • Liasion with Building Mgmt / Facilities on all building needs/issues, updates, and

      parking

    • Helps coordinate logistics for office parties, all-staff meetings, special trainings

    • Assists with special projects and as needed assists either agency's Executive Team with administrative support.

    Qualifications

    • 1+ years of administrative experience

    • Excellent customer service skills and ability to interact in a professional manner

      with clients, vendors and staff

    • Ability to multi-task and reprioritize effectively

    • Acute attention to detail

    • Must be a strong cultural radiator with a positive, mature and professional style

    • Strong communication skills and desire to take pride and ownership of their work

    • Exceptional organizational skills required along with the ability to independently.

    • Proficiency in Microsoft Office including PowerPoint and Excel

    • Outstanding written and verbal communication skills as well as strong

      interpersonal abilities

    • Some college education is preferred.

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